Accounts Payable Clerk

FUNCTION: Reporting to the Supervisor, Accounts Payable, the Junior Accounts Payable Clerk performs accounts payable related tasks in a professional and timely manner.

DUTIES AND RESPONSIBILITIES:

• Process all invoices in a timely and accurate manner
• Match, verify coding and enter invoices into MS Dynamics (Great Plains)
• Follow up with management and department staff on overdue invoices and approval requests
• Prepare regular cheque runs for assigned vendors
• Prepare A/P support for wire transfers and EFT payments
• Handle internal inquiries related to accounts payable, vendors and invoices
• Correspond with A/P vendors to resolve problems and discrepancies
• Ensure invoices are processed timely to meet month-end deadlines
• Reconcile vendor statements to GL
• Maintain database of accounts payable records
• Ensure appropriate approvals are observed for payments and purchases
• Participate in month-end, quarter-end and year-end preparations and other special projects (e.g. audits)
• Assist other accounts payable staff as necessary
• Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
• Other duties as assigned

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
• Teamwork: Working collaboratively with others to achieve organizational goals.
• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Results Focus: Focusing efforts on achieving high-quality results consistent with the organization’s standards.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

• Post-secondary education related to accounting
• 1 year of accounts payable experience 
• Experience with MS Dynamics (Great Plains) an asset
• Excellent data entry skills
• Strong communications skills
• Detail-oriented and strong organizational skills
• Ability to work with strict deadlines in a fast-paced environment
• Knowledge of Microsoft Office suite, with a high proficiency in Microsoft Excel
• Travel / aviation industry experience an asset