Inventory Control Administrator

The Inventory Control Administrator maintains accurate inventory records and ensures parts are available for scheduled and unscheduled maintenance. 

DUTIES AND RESPONSIBILITIES:

• Design procedures and systems to track current inventory levels with a high degree of accuracy

• Ensure the delivery of all packages within the Porter network are properly tracked and received in a timely manner including serviceable/unused parts, as well as unserviceable parts

• Work with the Supervisor to review parts issued and ensure Stores Clerks are issuing parts to the correct expense centres

• Manage the cyclical and annual inventory count process across the network 

• Analyze and review inventory in the Remote Access Aviation System (RAAS), and adjust as necessary

• Liaise with PWR  and the Logistics Coordinator to ensure parts and materials are always on-hand in the right location 

• Manage stock distribution and min/max levels within the Porter network

• Coordinate with Reliability and Planning to ensure current stock levels can meet future requirements 

• Identify and reduce excess stock levels

• Monitor min/max levels and adjust as required

• Identify obsolete inventory and develop surplus lists for possible re-sale

• Participate in the scrap/quarantine process to ensure components are removed from inventory in a timely manner

• Manage monthly inventory (expired product)

• Provide Senior Leadership with monthly cost report of scrapped and expired inventory 

• Adjust min/max levels to ensure fewer parts expire and balance against inventory requirements

• Work with Purchasing and Planning on required stock replenishment prior to and during heavy checks

• Review requests from heavy and try to fill with stock when possible

• Communicate with PWR, on-site heavy rep and Stores throughout the checks

• Oversee the creation of part numbers and maintain existing part number in RAAS

• Ensure part numbers are properly categorized  and alternative part numbers are identified and approved in consultation with all Engineering, Planning and Reliability and PWR 

• Actively participates in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy

• React to “no stock” and “no parts” on shift reports 

• Must be willing to travel to Canadian and US airports for inventory count purposes. 

BEHAVIOURAL COMPETENCIES:

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.

• Teamwork: Working collaboratively with others to achieve organizational goals.

• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).

• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.

• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.

• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

QUALIFICATIONS:

• Minimum 3 years’ experience in an aviation stores environment 

• Well organized, detail oriented and able to work autonomously

• Proven self-starter with good time management skills

• Able to obtain airside security clearance

• Valid G driver’s licence

• Knowledge of RAAS an asset

• Knowledge of automated parts handling machines an asset

• Mandatory COVID-19 Vaccination