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Pilot Records Specialist Co-op, January- April 2023

Company Description

Porter Airlines is committed to delivering its signature ‘flying refined’ experience to customers across North America. Effortless travel and genuine hospitality are offered in style and comfort while restoring glamour and refinement to air travel. 


Porter is proud to be an Official 4 Star Airline® in the World Airline Star Rating®.


Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and Twitter. Details of growth plans to provide North America-wide service are available at flyporter.com.

Job Details

Reporting to the Manager, Crew Planning, the Pilot Records Specialist is responsible for the pilot training and checking records maintenance of the Flight Operations department.



  • Support the Manager, Crew Planning and in ensuring that pilot training is compliant with the requirements detailed in Porter’s Training Control Manual

  • Support the Manager, Crew Planning and the Pilot Training Planners in developing the Monthly Pilot Training Plan

  • Data entry of all Pilot initial and recurrent simulator and ground school training information

  • Data entry of all Pilot medical, licensing and passport information

  • File and maintain all Pilot training records

  • Creation of training files and mailboxes

  • Follow-up on all outstanding documentation and training forms

  • Timely submission of all training records and check ride forms to Transport Canada

  • Support the Pilot Training Planner, as required

  • Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy. 

  • Other duties as assigned



  • Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.

  • Teamwork: Working collaboratively with others to achieve organizational goals.

  • Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).

  • Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.

  • Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.

  • Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.



  • High School graduate (College preferred)

  • Data entry experience

  • High degree of accuracy and attention to detail

  • Ability to work well under pressure and set priorities

  • Fully computer literate (Microsoft Office Suite, general computer and database software knowledge)

  • General aviation background an asset

  • Understanding of general pilot training requirements

  • Quick learner and ability to be assertive

  • Ability to follow direction and work independently as required

  • Excellent communication skills in the English language

  • Strong interpersonal skills

  • Understanding of flight crew working environment

  • Dependability (must have a clear attendance record and reliable on time reporting for work)

  • Ability to obtain necessary security clearances

  • Mandatory COVID-19 Vaccination


LOCATION: Toronto (Billy Bishop Toronto City Airport - YTZ)

  • October 13, 2022
  • 21-28-70


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